Children's Privacy Notice

1. Operator and scope

Global Chinese Learning Institute, Corp. (CLCC) organizes the 2027 competition for students studying Chinese in the United States from Pre-K through Grade 12, including Early Learners (Pre-K, TK, Kindergarten, Grade 1, and Grade 2). Eligibility uses enrolled grades in the 2026–2027 school year; age information remains optional, with no birth date, exact age, or child account required. When student registration is open, an adult educator authorized by their school or organization may enter a student using the student's name, grade, and selected categories. Work submission, assessment and results are not available yet. Certificate lookup checks officially published certificates using only their ID, status, season and category. Adult accounts, membership, payments, and organization applications are covered by the separate notice below.

For children's privacy questions and access or deletion requests, contact:

Put “Children's privacy request” in the email subject.

Do not send student work, passwords, identity documents, or full payment details by ordinary email.

2. Planned information and purposes

Authorized entry uses the registration fields below. Later competition services would handle additional information only after their notices and authorization processes are in place:

• Registration and eligibility

  Information that may be needed: Student name, grade/division, selected category, organization, registering educator, optional under-13 information, authorization confirmation, and payment status. The school or organization keeps its own authorization record; this form does not collect a guardian's contact details.

  Purpose: Check eligibility, contact the authorized adult, manage the entry.

• Participation and work

  Information that may be needed: Written work and, where the category requires it, audio or video that may include a student's voice or image; submission time, file and processing status.

  Purpose: Receive work, record submission, resolve faults.

• Assessment and results

  Information that may be needed: Work assigned to assessors, scores, comments, review history, final outcome.

  Purpose: Assess, check, correct, and handle appeals.

• Certificates and verification

  Information that may be needed: Certificate ID, season, category, status, and issuance or revocation record; identifying student details only when authorized and needed.

  Purpose: Issue, correct, revoke, and verify certificates.

• Privacy requests

  Information that may be needed: Requests for access, correction, deletion or withdrawal of authorization, and necessary contact details.

  Purpose: Respond to requests and protect student privacy.

Adults handle registration, payment, and authorization. Children should not provide card details. CLCC collects only the student information reasonably needed for participation.

3. School authorization and parental rights

Every organization must confirm during registration that it has obtained and retains the required parent or guardian authorization for students under 13 to participate and for their information to be processed for the competition. This confirmation is required alongside the privacy acknowledgment; registration cannot continue without it. The educator also confirms each student's authorization when entering the student. A non-school organization must hold parent or guardian authorization and cannot rely on school consent. Where school consent applies, the school's educational arrangement and direct notice remain required outside the portal. CLCC remains responsible for its COPPA obligations and provides schools and parents a way to review, stop further use of, and request deletion of student information. The registration checkbox records the representative's confirmation and does not itself obtain consent from a parent. Students aged 13–17 also need the applicable school or guardian authorization to participate.

A parent or guardian can contact the email above to request access to, correction or deletion of their child's information, withdraw consent, or refuse further collection or use. A school can make these requests within its applicable authority. CLCC will take reasonable steps to verify the requester's identity and authority before disclosing student information. Withdrawal of necessary authorization may end the student's participation in the related activity. We will explain any narrow legal, dispute, or security reason for temporary retention. A public notice does not replace the direct notice and valid authorization required before collection.

4. Public information and certificate lookup

Registering does not make a child's work, score, contact details, or full record public. Certificate lookup shows only certificate ID, validity status, season, and category for officially published certificates. Public display of a student's name, school, work, image, or score requires separate explanation and applicable consent. CLCC does not sell children's information or use it for targeted advertising or commercial purposes unrelated to education.

5. Retention and deletion

The planned retention periods for student information are below. We will update this notice if those periods change.

Adult contact information used to seek authorization

If authorization is not obtained, delete within 14 days of direct notice; do not collect children's information first.

Authorized but unfinished entry draft

Delete no later than 30 days after registration closes.

Entry, work, assessment record, and result

Keep through assessment, corrections, and appeals, then delete or irreversibly de-identify 12 months after that season's result release.

Authorization evidence and minimum certificate issuance/revocation record

Keep for authorization and verification for at most five years after certificate release, then delete or irreversibly de-identify.

Privacy request record

Keep only necessary handling evidence for at most 24 months after closure, then delete or de-identify.

A verified deletion or withdrawal request ends use that is no longer needed. If a legal duty, dispute or security incident requires some information to be retained, we will explain the reason and period. Anonymous statistics may be retained only if they cannot reasonably identify an individual.

6. Security, changes, and contact

CLCC takes measures to protect student information. Material changes to information collected, its uses, sharing or authorization will receive an updated notice and new consent where required. For questions about this notice or a child's information, use the contact details in section 1.